Administration Assistant

Part-Time Administration Assistant role (ideally three days per week)

Decipher Group is a values-led recruitment consultancy where Recruitment with Heart is at the centre of everything we do. Since 2008, we have partnered with organisations across New Zealand and internationally to connect outstanding talent with businesses where they can truly thrive. For us, recruitment is about more than filling roles – it’s about building genuine relationships, acting with integrity, and enabling long-term success for our clients and candidates.

With a recent refinement to our operating model, we are looking to welcome a capable and experienced Administration Assistant to our team.

This role is well suited to someone who enjoys being the backbone of a business, can hit the ground running, and takes genuine pride in supporting others. We are looking for a proactive, capable administrator who will complement our established team and contribute positively to our culture.

Reporting to the Business Operations Manager, you will provide high-quality general administrative support to our recruitment consultants and the wider business. You will also provide cover for the Business Operations Manager as required, ensuring continuity and smooth day-to-day operations.

• General office and business administration
• Administrative support to recruitment consultants
• Managing databases, documentation, and records
• Assisting with scheduling, correspondence, and reporting
• Supporting internal processes, systems, and compliance
• Providing cover for the Business Operations Manager when required

We are seeking someone who:

• Has solid administration experience and can work confidently with minimal supervision
• Values collaboration and enjoys being part of a close, supportive workplace
• Is organised, detail-focused, and reliable
• Takes a proactive approach and anticipates what needs to be done
• Proficient with Microsoft Office and general office systems, including social platforms
• Is comfortable supporting a busy professional team
• Brings experience and maturity

Experience in recruitment or professional services is an advantage but not essential.

We are passionate about how we work and who we work with. Our values guide everything we do:

• Relentless teamwork
• Exceptional outcomes through partnerships
• Do the right thing
• We deeply care – recruitment with heart

We are looking for someone who genuinely aligns with these values and will contribute to our positive, people-first culture.

• Part-time hours that fit well around school life (if required) – ideally five hours per day, three days per week plus a car park and a flexible working approach
• A supportive, experienced, and collaborative team
• A trusted role with responsibility and variety
• The opportunity to be part of a successful recruitment business that truly cares

If you are an experienced administrator looking for meaningful part-time work within a values-driven organisation, we would love to hear from you.

Send us your CV and a brief cover letter online via our website Opportunities page.

For a confidential discussion about the role; contact Sara Syme, Business Operations Manager on 021 352 611 or [email protected]